Northwest Horn Society
Annual General Meeting 2019
University of Montana, Missoula, MT
​ 
March 31, 2019
1. Call to Order (Gina Gillie)
  • Meeting called to order at 1:07pm.
  • AGM 2018 minutes were reviewed online by the membership prior to the meeting.
  • Motion to approved: seconded, passed.
 
2. Treasurer’s Report (Jason Johnston)
  • Update on FY18: $1,307.21 Gross Annual Income. 
  • PLU handled last year’s expenses for the 2018 NwHS Symposium, so there was no change in the NwHS accounts due to that symposium. 
  • This year, symposium monies went through NwHS, so Gross Income next year will look like $15,000 more due to the 2019 NwHS monies. 
  • NwHS will incur a small fee for all business through PayPal. 
  • As of March 31, 2019, the two bank account balances stand at:
    • General Fund: $1,960.21
    • Scholarship Fund: $3,003
 
3. Membership Report (Jason Johnston)
  • As of March 31, 2019, the NwHS has 117 active members. 
  • 67 members registered for this year’s symposium, and several more have registered during the symposium.
 
4. Scholarship Report (Zach Cooper)
  • There were no applicants for scholarships to attend the 2019 NwHS Symposium. 
  • Suggestion voiced by NwHS member that more advertising be done regarding the available funds for future symposia and to get the word out earlier so that students have time to weigh their decisions to attend.
 
5. Website and Newsletter Report (Gina Gillie)
  • Requested that the membership send everything (articles, announcements, and events) to the newsletter editor to distribute. 
  • It is emphasized that the newsletter should go out four times a year, as per our bylaws.
 
6. Student Representative Report (Gina Gillie)
  • Update on student representative, Madeline Osborne; she is no longer a student and will move out of the student representative role on the board. 
    • She is currently compiling a teacher database for the region. 
    • There is a discussion regarding making a “members only” part of the website.
 
7. Elections (Gina Gillie)
  • President: no new nominations, Gina Gillie re-elected for a 3-year term by vote of the general assembly.
  • Secretary: no new nominations, Zach Cooper is re-elected for a 3-year term by vote of the general assembly.
  • Newsletter/Website Editor: no new nominations, Mary Petty is re-elected for a 3-year term by vote of the general assembly.
  • Student Representative: Rory Anderson (University of Montana) nominated and elected to a 3-year term by vote of the general assembly.

8. New Business
  • Discussion held about moving the time of the scholarship applications for symposia in order to give students a better chance at keeping costs down if they received the scholarship. Earlier deadline (before the early registration deadline) is preferred because it allows for students to plan their funding. It is important for students to receiving notice of the opportunity earlier, student board member could help advertise. The amount awarded changes from year-to-year based on need and symposium costs.
  • Social media added to the responsibilities to the Board Member at Large, provided they have the desire and ability to do this. The board could also appoint a social media advocate. Instagram and Snapchat can help develop a broader internet presence. Martin King offered to solicit student members to assist implementation and drive a higher level of engagement. Board Member at Large will work with student representative to bolster engagement.
  • Consideration for future symposia hosts regarding discount rates for membership at symposia: A more significant discount (e.g. $20-$50) for members of the IHS and NwHS would provide a stronger incentive for joining both groups and would help to increase membership. Bob Green suggested the availability of a printed form at the registration table for joining IHS and NwHS. Logistically speaking, online registration for both groups is preferred.
 
9. Announcements
  • Next year’s NwHS symposium is not currently scheduled, but there will be an exciting announcement in the summer regarding next year’s event.
  • Jason Johnston will be presenting in Belgium at IHS. His trio will give a world premiere of one new work and a European premiere of two others. 
  • Mike Simpson will be performing more jazz in Ghent on the 4th of July.
  • Gina encouraged all to attend IHS symposium in Belgium. 
 
10. Adjournment
  • Motion to adjourn: seconded, passed.
  • Meeting adjourned at 1:48pm.